BYLAWS OF DAVIS COMMUNITY NETWORK A California Nonprofit Public Benefit Corporation
The name of this corporation is Davis Community Network
(DCN).
I. Offices of the Corporation
A. Principal Office
The principal office for the transaction of the activities and
affairs of the corporation (principal office) is located at 1623 Fifth Street,
Davis in Yolo County, California. The Board of Directors (hereafter, "Board")
may change the principal office from one location to another. Any change of
location of the principal office shall be noted by the secretary on these bylaws
opposite this Section, or this Section may be amended to state the new
location.
B. Other Offices
The Board may at any time establish branch or subordinate
offices at any place or places where the corporation is qualified to conduct its
activities.
II. Purposes and Limitations
A. General Purposes
The purpose of the Davis Community Network is to assist the
citizens of the City of Davis and surrounding areas in using local
Internet-based digital information resources by creating, brokering,
facilitating and holding those information resources in the community
interest.
No substantial part of the activities of this corporation
shall consist of lobbying or propaganda, or otherwise attempting to influence
legislation, except as provided in section 501(h) of the Internal Revenue Code
of 1986, and this corporation shall not participate in or intervene in
(including publishing or distributing statements) any political campaign on
behalf of or in opposition to any candidate for public office.
B. Specific Purposes
This corporation shall have no statutory members.
III. The Board of Directors
A. Number and Qualification of Directors
The Board of Directors shall consist of at least 12 but no
more than 17 Directors until changed by amendment to these bylaws. Board
members must be at least 18 years of age. Two-thirds of the members of the
Board must be residents of the City of Davis.
B. Recruitment and Selection; Procedures
In November of each year, the Board of Directors shall appoint
a nominating committee composed of at least two Board members and at least one
other who is not a member of the Board, but who volunteers time to DCN. The
nominating committee shall solicit recommendations from the standing committees
and from organizational stakeholders of DCN, shall consider including candidates
from outside the organization who can bring special skills and expertise or
community, business or organizational ties which would benefit DCN, and shall
also consider self-identified candidates for membership on the Board. The
committee shall post, at least three weeks before the January Board meeting to
select candidates, an electronic notice of the vacancy, soliciting interested
applicants. The nominating committee shall submit to each existing Board
member, prior to the regular January meeting, the slate of candidates qualified
sufficient to fill the existing and new vacancies on the Board. The slate shall
reflect each candidate's work, outside affiliation(s), and other pertinent
information. Each prospect approved by the nominating committee may be asked to
complete an application for Board membership in a form approved by the Board
from time to time.
A two-thirds vote of the quorum of the Board shall be required
to extend applicants an offer to join the Board. On his or her acceptance in
writing, that applicant shall become a voting member of the Board.
1. Upon the resignation or removal of a Board member during
the year, a nominating committee shall be formed at the next regular meeting or
at a special meeting held for this purpose. The Board shall hold a vote to elect
a replacement member at a following appropriate meeting of the Board pursuant to
the procedure just described.
2. In selection of members of the Board, there shall be no
discrimination based on sex, age, race, religion, disability, sexual preference
or ethnic origin. The first consideration in identifying and selecting Board
members shall be the qualifications of the prospective candidates and what they
can contribute to DCN; as a secondary consideration, the nominating committee
and Board shall endeavor to maintain a diverse Board. No member of DCN's paid
staff shall serve as a
member of the Board.
C. Terms of Office.
The terms of office of members of the Board regularly selected
in February shall be two years from the date of that first Board meeting in
February. A Board member who is accepted at the outset of a meeting shall be
eligible to sit at that meeting. The term of office of a Board member selected
to fill a vacancy created by the departure of another Board member before the
regular expiration of the departing member's term shall be as follows: if the
remaining term of the departing member would have been three months or less,
then the term shall be two years from the next February meeting; if the
remaining term would have been longer than three months, then it shall be one
year from the next February meeting. All terms will end in February.
D. Removal For Cause
Any member of the Board of Directors may be suspended or
removed for cause by a two-thirds vote of all the members of the
Board.
E. Vacancies on Board
1. Events Causing Vacancy
Any of the following events will cause a vacancy or vacancies
to be declared in Board membership: (a) the death or resignation of a director;
(b) the declaration by Board resolution of a vacancy in the office of a director
who has been declared of unsound mind by an order of court, convicted of a
felony, found by final order or judgment of any court to have breached a duty
under Article 3 of Chapter 2 of the California Nonprofit Public Benefit
Corporation Law, or removed for cause by action of the Board; (c) an increase in
the authorized number of Directors; (d) the failure of the Board, at any meeting
of the Board at which a director or Directors are to be elected, to elect the
number of Directors required to be elected at such meeting; (e) the absence
without cause of a Board member at three consecutive Board meetings.
2. Resignations
Except as provided below, any director may resign by giving
written notice to the president or the secretary of the Board. The resignation
shall be effective 60 days after giving notice, unless the 60 day period is
waived by the Board for good cause shown, or the resignation shall be effective
on a later date if so specified in the notice. If a director's resignation is
effective at a later time, the Board may elect a successor to take office as of
the date when the resignation becomes effective or at such earlier time as the
Board may determine (at which time the resigning director's term shall end).
Except on notice to the Attorney General of California, no director may resign
if the corporation would be left without a duly elected director or
Directors.
3. Filling Vacancies
Vacancies on the Board may be filled by two-thirds of the
Directors then in office, whether or not less than a quorum, or by a sole
remaining director, under the election process set forth above.
4. No Vacancy On Reduction of Number of Directors
No reduction of the authorized number of Directors shall have
the effect of removing any director before that director's term of office
expires.
5. Leaves of Absence
The Board may grant, upon request, a leave of absence for up
to 12 months. The Member's term of office shall remain unchanged. The Board
may at any time terminate leave if the absence becomes a hardship on the Board,
at which time the Director on leave will have one month to decide whether to
become active or to resign. Directors on leave will not count for purposes of
determining a quorum. No more than two Directors may be on leave at any one
time.
F. Restriction on Interested Persons as Directors;
Financial Interests; Conflicts of Interest
1. Interested Persons
No more than 49 percent of the persons serving on the Board
may be "interested persons" as defined herein. An interested person is: (a) any
person compensated, directly or indirectly, by the corporation for services
rendered by that person or the person's employer, partner, or other entity
in which the person has a significant financial stake,
provided the compensation was made to the interested person within the previous
12 months, whether as a full-time or part-time employee, independent contractor,
or otherwise, excluding any reasonable compensation paid to a director as
director; and (b) any brother, sister, ancestor, descendant, spouse,
brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or
father-in-law of such person. However, any violation of the provisions of this
paragraph shall not affect the validity or enforceability of any transaction
entered into by the corporation.
Within 30 days after adoption of these bylaws for existing
Board members and upon any person's application for Board membership thereafter,
the member of prospective member shall declare in writing whether he/she is or
is not an "interested person" as defined herein, and in the event he/she is an
"interested person," shall identify the source of compensation.
2. Financial Interest
When any matter comes to the Board for consideration which
affects the financial or employment interest of a director or a relative of that
director as specified in subdivision 1 above, that director must disclose the
interest at the meeting or by electronic or written notice to the other Board
members, and shall refrain from voting on the matter.
3. Conflicts of Interest
No person with a conflict of interest, as defined, shall be
qualified to be a member of the Board. A "conflict of interest" is defined as
that person or the person's employer, partner, or other entity in which the
person has a significant financial stake, receiving compensation, directly or
indirectly from, or otherwise having a financial interest in, another
organization or person, whether commercial or non-profit, offering services in
significant competition with DCN. The term, "significant competition," may be
defined from time to time by resolution of the Board. Any member of the Board
who acquires a conflict of interest as herein defined shall report the conflict
to the Board in writing and shall immediately tender his/her
resignation.
G. Powers
1. General Corporate Powers
Subject to the provisions and limitations of the California
Nonprofit Public Benefit Corporation Law and any other applicable laws, the
corporation's activities and affairs shall be managed, and all corporate powers
shall be exercised, by or under the direction of the Board.
2. Specific Powers
Without prejudice to the general powers set forth in Section 1
of this article, but subject to the same limitations, the Directors shall have
the power to:
(a) Elect and remove for cause the corporations officers as
provided herein, and remove, at the pleasure of the Board, all the corporation's
agents, and employees; prescribe powers and duties for the officers, agents and
employees that are consistent with law, with the articles of incorporation, and
with these bylaws; and fix their compensation and require from them security for
faithful performance of their duties.
(b) Change the principal office or the principal business
office in California from one location to another; cause the corporation to be
qualified to conduct its activities in any other state, territory,
dependency, or country and conduct its activities within or
outside California.
(c) Adopt and use a corporate seal.
(d) Borrow money and incur indebtedness on behalf of the
corporation and cause to be executed and delivered for the corporation's
purposes, in the corporate name, promissory notes, bonds, debentures, deeds of
trust, mortgages, pledges, hypothecations and other evidences of
debt and securities.
H. Directors' Meetings
1. Place of Meetings
Meetings of the Board shall be held at any place within or
outside California that has been designated by resolution of the Board or in the
notice of the meeting or, if not so designated, at the principal office of the
corporation.
2. Meetings by Telephone or Other Electronic Means
Any meeting may be held by conference telephone or similar
communication equipment, or via simultaneous on-line forum or video conference.
All participating Directors shall be deemed to be present in person at such a
meeting.
3. Other Regular Meetings
Other regular meetings of the Board may be held without notice
at such time and place as the Board may fix from time to time.
4. Special Meetings
a. Authority To Call
Special meetings of the Board for any purpose may be called at
any time by the chair of the Board, if any, the president or any vice
president, or the secretary or any two Directors.
b. Notice
(1) Manner of Giving Notice
Notice of the time and place of special meetings shall be
given to each director by one of the following methods: (a) by electronic mail;
(b) by personal delivery of written notice; (c) by first-class mail, postage
prepaid; (d) by telephone, either directly to the director or to a person at the
director's office who would reasonably be expected to communicate that notice
promptly to the director; or (e) by telegram, charges prepaid. All such notices
shall be given or sent to the director's address or telephone number as shown on
the records of the corporation.
(2) Time Requirements
Notices sent by first-class mail shall be deposited in the
United States mails at least four days before the time set for the meeting.
Notices given by electronic mail, personal delivery, telephone, or telegraph
shall be delivered, telephoned, or given to the telegraph company at least 48
hours before the time set for the meeting.
(3) Notice Contents
The notice shall state the time of the meeting, the place if
the place is other than the principal office of the corporation, and must
specify the purpose of the meeting.
5. Quorum
A majority of the authorized number of Directors shall
constitute a quorum for the transaction of business, except to adjourn. Every
action taken or decision made by a majority of the Directors present at a duly
held meeting at which a quorum is present shall be the act of the Board, subject
to the more stringent provisions of the California Nonprofit Public Benefit
Corporation Law, including, without limitation, those provisions relating to (a)
approval of contracts or transactions in which a director has a direct or
indirect material financial interest, (b) approval of certain
transactions between corporations having common Directorships,
(c) creation of and appointments to committees of the Board, and (d)
indemnification of Directors. A meeting at which a quorum is initially present
may continue to transact business, despite the withdrawal of Directors, if any
action taken or decision made is approved by at least a majority of the required
quorum for that meeting.
6. Waiver of Notice
Notice of a meeting need not be given to any director who,
either before or after the meeting, signs or sends an electronic waiver of
notice, a written consent to the holding of the meeting, or an approval of the
minutes of the meeting. The waiver of notice or consent need not specify the
purpose of the meeting. All such waivers, consents, and approvals shall be
filed with the corporate records or made a part of the minutes of the meetings.
Notice of a meeting need not be given to any director who attends the meeting
and does not protest, before or at the commencement
of the meeting, the lack of notice to him or her.
7. Adjournment
A majority of the Directors present, whether or not a quorum
is present, may adjourn any meeting to another time and place.
8. Notice of Adjourned Meeting
Notice of the time and place of holding an adjourned meeting
need not be given unless the original meeting is adjourned for more than 24
hours. If the original meeting is adjourned for more than 24 hours, notice of
any adjournment to another time and place shall be given, before the time of the
adjourned meeting, to the Directors who were not present at the time of the
adjournment.
9. Closed Meetings.
All meetings of the Board shall be open to the public unless
otherwise specified in the notice, provided that the Board may go into executive
session and close any meeting to the public by majority vote of those members
present.
I. Action Without a Meeting
The Board may take action without a meeting under the
following circumstances. If the proposed action was taken up and discussed at a
regular or special meeting, action may be taken with 48 hour notice, electronic
or written. If the proposed action was not announced and discussed at a
meeting, action may be taken upon recommendation of the Executive Committee and
after four days prior electronic or written notice of the complete proposal and
intended action. Two such notices shall be sent, at least 24 hours apart. The
consent of a majority of the Board, as it is constituted at the time of the
proposed action, shall be required to approve an action without a meeting,
provided, however, that a director who has a material financial interest in a
transaction to which the corporation is a party and who is an "interested
director" as defined in section 5233 of the California Corporations Code cannot
vote, although he or she shall receive prior notice of the intended action. The
Secretary of the Corporation shall ensure proper security and authentication of
identity of all participants in an action without a meeting. Such action by
consent shall have the same force and effect as any other validly approved
action of the Board. All such consents, or a paper copy of an electronic
message showing consent, shall be filed with the minutes of the proceedings of
the Board.
J. Compensation and Reimbursement
Directors and members of committees may receive such
compensation, if any, for their services as Directors or officers, and such
reimbursement of expenses, as the Board may determine by resolution to be just
and reasonable as to the corporation at the time that the resolution is
adopted.
IV. Standing Committees
A. Designation of Committees
There shall be four standing committees of the corporation,
these committees are Finance and Fund Development, Information Providers,
Technical Operations, Public Education/Marketing.
The Board may create and dissolve standing other committees of
the corporation.
B. Authority of the Standing Committees
Each standing committee of the corporation shall be primarily
responsible for operational decisions and implementation within its area of
responsibility, subject to supervision and control by Executive Director, the
President and/or the Board of Directors. Each of the standing committees may
establish its own internal rules of operation and procedure and establish its
own meeting place and meeting schedule, subject to the provisions of these
bylaws and to supervision and control
by the Board. Each standing committee shall regularly report
on its activities and recommendations to the Board or its designee, including
the Executive Director, and coordinate with the other committees of the Board,
whether standing or special committees. The Board of Directors may take up and
review any decision or activity of any committee, and may delegate or withhold
authority to act on any matter within the purview of that committee.
The standing committees may adopt their own rules for
decision-making (some form of decision-making by consensus is
encouraged).
Minutes of each meeting of the standing committees shall be
kept and shall be filed with the corporate records, and a copy shall be
maintained in electronic form and made available for review by members of the
Board and subscribers to DCN. The Board may adopt rules for the government of
any committee, provided they are consistent with these bylaws or, in the absence
of rules adopted by the Board, the committee may adopt such rules.
C. Membership in Standing Committees
Any person may apply for membership to one or more standing
committees. Standing committees may establish reasonable qualifications for
membership on the committee, subject to mandatory
review and approval by the Board. A standing committee may
propose to limit its membership to a specified number, but such a limitation
must be approved by the Board and may be thereafter modified or removed by
action of the Board. A committee may also establish reasonable meeting
attendance and electronic participation requirements for
committee members.
A standing committee may suspend or terminate a member of the
committee, other than a Board representative, for non-participation, violation
of committee rules and procedures, or other cause, upon prior written/electronic
notice and an opportunity to respond. A suspended or terminated member may seek
review of the committee's action in writing before the Board of Directors. A
Board representative from a standing committee may only be suspended or
terminated from the committee by action of a majority of the Board of
Directors.
Each standing committee shall maintain a roster of its members
and furnish an up-to-date roster to the secretary of the corporation at
quarterly intervals, by January 15th, April 15th, July 15th and October 15th of
each year.
D. Chairs of Standing Committees.
Each standing committee may elect its own chairperson, subject
to final approval by the Board. A majority of the committee members of record
may remove from his/her position a chairperson for cause, subject to final
approval by the Board.
E. Actions Beyond the Authority of the Standing
Committees.
No committee, regardless of Board resolution, may:
(1) Take any final action on any matter that, under the
California Nonprofit Public Benefit Corporation Law, requires approval of the
Board;
(2) Fix compensation of the Directors for serving on the Board
or on any committee;
(3) Amend or repeal bylaws or adopt new bylaws;
(4) Amend or repeal any resolution of the Board;
(5) Create any other committees of the Board or appoint the
members of other committees of the Board; however, this provision does not
restrict a standing committee's authority to create subcommittees and special
committees in furtherance of that standing committee's
responsibilities;
(6) Expend corporate funds to support a nominee for director;
or
(7) Approve any contract or transaction to which the
corporation is a party and in which one or more of its Directors has a material
financial interest, except as special approval is provided for in Section
5233(d)(3) of the California Corporations Code.
F. Subcommittees
The standing committees may at any time create ad hoc or
subcommittees to further their activities within their areas of responsibility,
subject to supervision and control by the Board.
V. Special Committees of the Board
The Board, by resolution adopted by consensus or a majority of
the Directors present at a meeting, provided a quorum is present, may create one
or more special committees each consisting of one or more Directors and other
persons who are members of the corporation, to serve at the pleasure of the
Board. The Board may appoint one or more Directors as alternate members of any
such committee, who may replace any absent member at any meeting. Any such
committee, to the extent provided in the Board resolution, shall have all the
authority of the Board, except that no
committee, regardless of Board resolution, may take any action
proscribed for standing committees as set forth in article V, section E,
above.
VI. Officers
A. Officers of the Corporation
The officers of the corporation shall be a president, a
vice-president, a secretary, and a chief financial officer. The officers shall
be members of the Board. No person may hold more than one office at a
time.
B. Chief Financial Officer
The chief financial officer of the corporation shall be serve
as the chairman of the finance committee.
C. Nominations
At or before the December Board meeting each year, the
president shall appoint a nominating committee for officer positions. The
nominating committee shall be composed of one or more officers, at least one
other Board member, and one other who volunteers time to DCN and is not a member
of the Board of DCN. The nominating committee shall solicit suitable candidates
for the officer positions and shall also receive applications from
self-identified candidates from the Board. The nominating committee shall
submit to the Board, prior to the regular Board meeting in January, the slate of
candidates for officer positions.
D. Election of Officers
The officers of the corporation and those appointed under
section D of this article of these bylaws shall be chosen annually by the Board
and shall serve for an annual term, subject to removal as provided by section E
of this article. Officers shall be elected at the regular meeting in January
each year. The terms of new officers shall commence effective
on the day of the next regular meeting of the Board in February of each year, or
February 28th if there is no meeting.
E. Other Officers
The Board may appoint and may authorize the president or other
officer, to appoint any other officers that the corporation may require. Each
officer so appointed shall have the title, hold office for the period, have the
authority, and perform the duties specified in the bylaws or determined by the
Board.
F. Removal of Officers
Without prejudice to any rights of an officer under any
contract of employment, the president, vice-president, secretary and chief
financial officers may be removed for cause by two-thirds vote of all members of
the Board, the subject officer being ineligible to vote on the matter, and any
other officer may be removed with or without cause by the Board and also, if the
officer was not chosen by the Board, by any officer on whom the Board may confer
that power of removal.
G. Resignation of Officers
Any officer may resign at any time by giving written notice to
the corporation. The resignation shall be effective 60 days after giving
notice, unless the 60 day period is waived by the Board for good cause shown, or
the resignation shall be effective on a later date if so specified in the
notice. Unless otherwise specified in the notice, the resignation need not be
accepted to be effective. Any resignation shall be without prejudice to the
rights, if any, of the corporation under any contract to
which the officer is a party.
H. Vacancies in Office
A vacancy in any office because of death, resignation,
removal, disqualification, or any other cause shall be immediately filled, in
the manner prescribed in these bylaws for regular appointments to that office.
The term of office of an officer selected to fill a vacancy shall commence
effective on the day of the next regular meeting of the Board in June of each
year, or June 30th if there is no meeting.
I. Responsibilities of Officers
1. President
Subject to the supervisory powers of the Board, the president
shall be the general manager of the corporation and shall supervise, direct, and
control the corporation's activities, affairs, and officers, except to the
extent those duties have been delegated or assigned to the Executive
Director. The president, or in his or her absence, the
Vice-President, or if necessary the Secretary of Chief Financial Officer, shall
preside at all Board meetings. The president shall have such other powers and
duties as the Board or the bylaws may prescribe.
2. Vice President
If the president is absent or disabled, the vice president
shall perform all duties of the president. When so acting, a vice president
shall have all powers of and be subject to all restrictions on the president.
The vice presidents shall have such other powers and perform such other
duties as the Board or the bylaws may prescribe.
3. Secretary
a. Record of Minutes
The secretary shall keep or cause to be kept, at the
corporation's principal office or such other place as the Board may direct, a
record of minutes of all meetings, proceedings, and actions of the Board. An
electronic file or files may constitute the record of minutes, although a paper
copy shall also be maintained. The minutes of meetings shall include the time
and place that the meeting was held, whether the meeting was annual, regular, or
special, and, if special, how authorized, the notice given, the names of those
present at Board and committee meetings. The Executive Director or, if none,
the secretary shall keep or cause to be kept, at the principal office in
California, a copy of the articles of incorporation and bylaws, as amended to
date.
b. Notices, Seal, and Other Duties
The president or designee shall give, or cause to be given,
notice of all meetings of the Board and of committees of the Board required by
these bylaws to be given. The secretary shall keep the corporate seal in safe
custody and shall have such other powers and perform such other duties as the
Board or the bylaws may prescribe.
4. Chief Financial Officer
a. Books of Account
The chief financial officer shall keep and maintain, or cause
to be kept and maintained by the Executive Director, adequate and correct books
and accounts of the corporation's properties and transactions. The chief
financial officer shall send or cause to be given to the Directors such
financial statements and reports as are required to be given
by law, by these bylaws, or by the Board. The books of account shall be open to
inspection by any director or officer at all reasonable times.
b. Deposit and Disbursement of Money and Valuables
The chief financial officer or the Executive Director under
his or her supervision shall deposit, or cause to be deposited, all money and
other valuables in the name and to the credit of the corporation with such
depositories as the Board may designate, shall disburse the corporation's
funds as the Board may order, shall render to the president,
and the Board, when requested, an account of all transactions as chief financial
officer and of the financial condition of the corporation, and shall have such
other powers and perform such other duties as the Board or the bylaws may
prescribe.
c. Bond
If required by the Board, the chief financial officer shall
give the corporation a bond in the amount and with the surety or sureties
specified by the Board for faithful performance of the duties of the office and
for restoration to the corporation of all of its books, papers, vouchers, money,
and other property of every kind in the possession or under the control of the
chief financial officer on his or her death, resignation, retirement, or removal
from office.
5. The Executive Committee
The executive committee shall be composed of the president,
vice-president, secretary, chief financial officer, and the Immediate Past
President, if that person remains as a member of the Board. The executive
committee shall set the agenda for the regular meetings of the Board,
subject to approval by the Board, and shall act on behalf of
the Board on matters requiring immediate attention, subject to such restrictions
as the Board may from time to time impose, and provided that the executive
committee shall not commit the corporation, without prior specific
approval of the Board, to an obligation of more than $15,000.
The executive committee shall be responsible for managing the executive
director, subject to direction from the Board. In the absence of an executive
director, the executive committee shall be responsible for managing staff
personnel of DCN including such matters as hiring, supervision and termination
of employees.
VII. Executive Director
The Board of Directors may hire an executive director to
manage and direct the day-to-day activities of the corporation, and to implement
the objectives and goals of the organization as they are established by the
Board. The executive director shall coordinate and supervise the work of
standing and special committees of the Board, and shall manage
staff personnel of DCN, including authority in such matters as hiring,
supervision and termination of employees. The executive director may, as
necessary for the operations of the organization, commit DCN to expenditures not
to exceed $2,000.
VIII. Indemnification
A. Right of Indemnity
To the fullest extent permitted by law, this corporation shall
indemnity its Directors, officers, employees, and other persons described in
section 5238(a) of the California Corporations Code, including persons formerly
occupying any such position, against all expenses, judgments, fines, settlements
and other amounts actually and reasonably incurred by them in connection with
any "proceeding," as that term is used in that section, and including an action
by or in the right of the corporation, by reason of the fact that the person is
or was a person described in that section. "Expenses", as used in this bylaw,
shall have the same meaning as in section 5238(a) of the California Corporations
Code.
B. Approval of Indemnity
On written request to the Board by any person seeking
indemnification under section 5238(b) or section 5238(c) of the California
Corporations Code, the Board shall promptly determine under section 5238(e) of
the California Corporations Code whether the applicable standard of conduct set
forth in section 5238(b) or section 5238(c) has been met and, if so, the Board
shall authorize indemnification. If the Board cannot authorize indemnification
because the number of Directors
who are parties to the proceeding with respect to which
indemnification is sought prevents the formation of a quorum of Directors who
are not parties to that proceeding, the Board shall promptly call a meeting
those Board members who are not so disqualified, a majority of which shall
determine under section 5238(e) of the California Corporations Code whether the
applicable standard of conduct set forth in section 5238(b) or section 5238(c)
has been met and, if so, the Board members present at the meeting in person or
by proxy shall authorize indemnification. If no Board members can act, then
those officers of the corporation shall meet and a majority of the officers who
are qualified may act as set forth here.
C. Advancement of Expenses
To the fullest extent permitted by law and except as otherwise
determined by the Board in a specific instance, expenses incurred by a person
seeking indemnification under subdivision A of this article in defending any
proceeding covered by those Sections shall be advanced by the corporation before
final disposition of the proceeding, on receipt by the corporation of an
undertaking by or on behalf of that person that the advance will be repaid
unless it is ultimately determined that the person is entitled to be indemnified
by the corporation for those expenses.
IX. Insurance
The corporation shall have the right to purchase and maintain
insurance to the full extent permitted by law on behalf of its officers,
Directors, employees, and other agents, against any liability asserted against
or incurred by any officer, director, employee, or agent in such capacity or
arising out of the officer's, director's, employee's, or agent's status as
such.
X. Records and Reports
A. Maintenance of Corporate Records
The corporation shall keep:
(1) Adequate and correct books and records of
account;
(2) Written minutes of the proceedings of its Board and
committees of the Board; and
B. Maintenance and Inspection of Articles and
Bylaws
The corporation shall keep at its principal office, or if its
principal office is not in California, at its principal business office in this
state, the original or a copy of the articles of incorporation and bylaws, as
amended to date, which shall be open to inspection by all subscribers at all
reasonable times during office hours. If the principal office of the
corporation is outside California and the corporation has no principal business
office in this state, the secretary shall, on the written request
of any subscriber, furnish to that member a copy of the
articles of incorporation and bylaws, as amended to date.
C. Inspection by Directors and Officer
Every director and officer shall have the absolute right at
any reasonable time to inspect the corporation's books, records, documents of
every kind, physical properties, and the records of each of its subsidiaries.
The inspection may be made in person or by the director's agent or attorney. The
right of inspection includes the right to copy and make extracts of
documents.
D. Annual Report
The executive director, or if none the President, shall
prepare an annual report to be presented or sent to the Directors within in 60
days after the end of the corporation's fiscal year. That report shall contain
the following information, in appropriate detail, for the fiscal year:
(1) The assets and liabilities, including the trust funds, of
the corporation as of the end of the fiscal year.
(2) The principal changes in assets and liabilities, including
trust funds.
(3) The revenue or receipts of the corporation, both
unrestricted and restricted to particular purposes.
(4) The expenses or disbursements of the corporation for both
general and restricted purposes.
(5) Any information required by section F of this article of
these bylaws.
The annual report shall be accompanied by any report on it of
independent accountants or, if there is no such report, by the certificate of an
authorized officer of the corporation that such statements were prepared without
audit from the corporation's books and records.
This requirement of an annual report shall not apply if the
corporation receives less than $25,000 in gross receipts during the fiscal year,
provided, however, that the information specified above for
inclusion in an annual report must be furnished annually to
all Directors.
E. Annual Statement of Certain Transactions and
Indemnifications
As part of the annual report or as a separate document if no
annual report is issued, the corporation shall annually prepare and mail or
deliver to each director, and make available for review by any subscriber, a
statement of any transaction or indemnification of the following kind within 120
days after the end of the corporation's fiscal year:
(1) Any transaction (i) in which the corporation, its parent,
or its subsidiary was a party, (ii) in which an "interested person" had a direct
or indirect material financial interest, and (iii) which involved more than
$50,000, or was one of a number of transactions with the same interested
person involving, in the aggregate, more than $50,000. For
this purpose, an "interested person" is either of the following:
(a) Any director or officer of the corporation, its parent, or
subsidiary (but mere common Directorship shall not be considered such an
interest); or
(b) Any holder of more than 10 percent of the voting power of
the corporation, its parent, or its subsidiary. The statement shall include a
brief description of the transaction, the names of interested persons involved,
their relationship to the corporation, the nature of their interest in the
transaction and, if practicable, the amount of that interest, provided that if
the transaction was with a partnership in which the interested person is a
partner, only the interest of the partnership need be
stated.
(2) Any indemnifications or advances aggregating more than
$10,000 paid during the fiscal year to any officer or director of the
corporation under subdivisions A through C of this article.
XI. Construction and Definitions
Unless the context requires otherwise, the general provisions,
rules of construction, and definitions in the California Nonprofit Corporation
Law shall govern the construction of these bylaws. Without limiting the
generality of the preceding sentence, the masculine gender includes the feminine
and neuter, the singular includes the plural, the plural includes the singular,
and the term "person" includes both a legal entity and a natural
person.
XII. Amendments
Subject to the limitations set forth below, the Board may
adopt, amend, or repeal bylaws by a two-thirds majority of the quorum.
If any provision of these bylaws requires the vote of a larger
proportion of the Board than is otherwise required by law, that provision may
not be altered, amended, or repealed except by that greater vote.
XIII. Dedication and Dissolution
The assets and property of this organization are irrevocably
dedicated to charitable and educational purposes meeting the requirements for
exemption provided by section 214 of the Revenue and Taxation Code.
CERTIFICATE OF SECRETARY
I certify that I am the duly elected and acting Secretary of
Davis Community Network, a California nonprofit public benefit corporation, that
the above bylaws, consisting of 14 pages, are the bylaws of this corporation as
adopted by the Board of Directors on May 16, 2000 and amended on January 16 2001
(Article III), and February 20 2001 (Article XIII).
Executed on (February 1), 2002 at Davis, California.
Signed: R. Anne Hance
Secretary
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